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Totara Recipe: How to choose the best learning management system

Choosing a Learning Management System (LMS) in a market of over 600 can be a daunting task. So, where do you start? To help you choose the best LMS, we have prepared a recipe in collaboration with Webanywhere with everything you should keep in the mix.


  • Goals, expectations and needs
  • A list of ‘must-have’ features
  • Request For Proposal (RFP)
  • Demo/free trial
  • A shortlist of LMSs
  • Budget


  • Have a clear sense of what are you trying to achieve
  • Ensure you get feedback from a good cross section of business stakeholders
  • Consider the skills and feedback of your L&D team when building your RFP
  • Compile a list of ‘must-have’ features you want your LMS to have


  • Choose a system that is flexible, quick to deploy and user friendly. Try a system that offers a free trial or demo site to avoid making a costly error.
  • Bear in mind the technical limitations of your audience. Are you learners tech savvy?
  • Check that the new LMS offers the essential features and functions you really need. Does it have to be mobile friendly? Is it secure? Are gamification and social learning a ‘must’ for you? Is in-depth reporting available?
  • Check your new system is future-proof. Is it scalable to grow with your organisation’s needs? Will it be easy to upgrade and maintain?
  • Evaluate how the new LMS will be integrated with your current software.
  • Review a variety of vendors and negotiate your preferred terms of contract. Ask them about their experience, skill sets and qualifications. Look at online reviews to give you a better idea of how they dealt with customers in the past.

Serve and enjoy!

  • There will be times when you are going to need 24/7 support from your LMS vendor. Will the vendor be able to guide you through the setup and training process? Can you call them when you face a technical problem?
  • The best LMS will allow you to create an ideal e-learning experience for your audience.

Check out our latest recipes using #totararecipe.


In association with


Webanywhere is the only Totara and Moodle Partner based in the UK, US and Eastern Europe. We work with some of the world’s largest companies ranging from Dollar General, Apollo Education Group, Zara, Dominos Pizza and Autotrader. Our learning environments impact everyday lives helping people improve in the workplace using the latest technologies, which ultimately results in improved business performance.

Since 2003, we have been creating immersive learning experiences for our partners, now used globally by over 3 million learners and 4,000 clients. We are a Crown Commercial Service Provider and G-Cloud supplier to the UK government.

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